Legal Deposit Act, 1997 (Act No. 54 of 1997)RegulationsLegal Deposit RegulationsPart V : Legal Deposit Committee |
| 15. | For the purpose of section 8(1)(c) of the Act, the Minister shall invite nominations from the Member of the Executive Council responsible for libraries in each province, and from the shortlist designate one representative for all the provincial official publications depositories. |
| 16. | For the purpose of section 8(1)(d) of the Act, the Minister shall invite nominations from nationally recognised publishers' associations, and from the shortlist, designate two representatives from the publishing industry. |
| 17. | For the purpose of section 8(2) of the Act, the Minister shall invite nominations from library and information services and other interested parties and, from the shortlist, designate no more than four additional members to the Committee. |
| 18. |
| (1) | On the recommendation of the members of the Committee, the Minister shall appoint one of the members as Chairperson. |
| (2) | The vice-chairperson shall be elected at the first meeting of the Committee. |
| (3) | Except for the heads of places of legal deposit, members of the Committee shall hold office for a period not exceeding three years and shall be eligible for reappointment for one additional term, after which they shall not be eligible for reappointment until a further three years have lapsed. |
| (4) | Except for the heads of places of legal deposit any member of the Committee shall vacate his/her office if— |
| (a) | the member resigns; or |
| (b) | the Minister terminates the membership of the member on the grounds of misconduct, incapacity or incompetence and non-attendance of three meetings without leave of absence. |
| (5) | In the event of the death or resignation of a member, the vacancy shall be filled in the prescribed manner for the remaining part of the term. |
| (6) | The secretary shall be a staff member of the Department. |
| (7) | An ordinary meeting of the Committee shall be held at least twice a year at such a venue, date and time as the chairperson, or in the absence of a chairperson, the vice-chairperson, shall determine in consultation with the Department. |
| (8) | A special meeting of the Committee shall be held— |
| (a) | by order of the Minister; or |
| (b) | on a written request signed by at least half the members of the Committee. |
| (9) | The chairperson, or in his/her absence, the vice-chairperson, shall determine the venue, date and time of a special meeting in consultation with the Department. |
| (10) | The secretary shall dispatch the agenda of an ordinary meeting of the Committee at least four weeks prior to the date of the meeting to all members of the Committee. |
| (11) | At least half of the members of the Committee shall form a quorum at any meeting of the Committee. |
| (12) | The secretary shall record the minutes of a meeting of the Committee, and shall send the draft minutes to all the members. |
| (13) | The chairperson and the secretary shall sign the approved minutes at the next meeting of the Committee. |
| (14) | Decisions of the Committee shall be made by majority vote, the chairperson having a deliberative vote and, in the event of an equality of votes, a casting vote. |