Intelligence Services Act, 2002 (Act No. 65 of 2002)RegulationsIntelligence Services Regulations, 2014Chapter XXIII : Civilian Intelligence Veterans Association9. Composition of the Civilian Intelligence Veterans Association |
| (1) | National Board |
| (a) | The Association must be governed and managed by a National Board consisting of— |
| (i) | a chairperson; |
| (ii) | a vice chairperson; |
| (iii) | a secretary; |
| (iv) | a treasurer; |
| (v) | the chairperson of each affiliated group (ex-officio members); |
| (vi) | a maximum of two (2) co-opted members who must be members of the Association; |
| (vii) | a manager whose responsibility incorporate the Civilian Intelligence Veterans Association within the Agency. |
| (b) | The election procedures are as follows— |
| (i) | notice of the annual general meeting, the date, venue and time must be given to affiliated groups and associate members at least three (3) months in advance of the meeting; |
| (ii) | the notification must include a nomination form; |
| (iii) | on receipt of the notification, affiliated groups must arrange for their own annual general meeting to take place at least 30 consecutive days prior to the annual general meeting of the Association— |
| (aa) | candidates must be nominated for the respective positions in a manner decided upon by the affiliated group itself; |
| (bb) | nominees must accept their nomination in writing and this must reach the secretary of the National Board not later than four (4) consecutive days prior to the date of the annual general meeting; |
| (cc) | all valid nominations for the election of the respective positions must be presented at the annual meeting and the election of members to the National Board must be made by means of secret ballot. |
| (2) | Executive Committee |
| (a) | The Executive Committee must consist of a chairperson, a vice chairperson, a secretary, a treasurer and an additional member elected by the National Board for this purpose. |
| (b) | It is the responsibility of the Executive Committee to ensure effective daily functioning of the Association. Their functions must include addressing of general enquiries, processing membership applications and to providing approval to the treasurer of the National Board for ongoing expenses. |
| (c) | The Executive Committee may act on behalf of the Board for the day-to-day managing of the Association: Provided that the Committee reports to the Board on all decisions taken. |