Civil Aviation Act, 2009 (Act No. 13 of 2009)RegulationsCivil Aviation Regulations, 2011Part 109 : Aviation Security Training OrganisationsSubpart 2 : Approval of Organisation (Aviation Security Training)109.02.14 Documents and records |
| (1) | The holder of an ASTO approval shall— |
| (a) | keep copies of all relevant documents which may be necessary— |
| (i) | for the specified aviation security training conducted by such holder; and |
| (ii) | to determine compliance with relevant requirements prescribed in this subpart; and |
| (b) | establish procedures to control the documents referred to in paragraph (a) to ensure that— |
| (i) | all documents are reviewed and authorised by the appropriate personnel before the issuing thereof; |
| (ii) | current issues of all relevant documents are available to those personnel involved in planning, conducting or supervising the specified aviation security training undertaken by the holder of the approval; |
| (iii) | all obsolete documents are promptly removed from all points of issue or use; and |
| (iv) | changes to documents are reviewed and authorised by the appropriate personnel. |
| (2) | A holder of an ASTO approval shall establish procedures to identify, collect, index, store and maintain all records which may be necessary for the specified aviation security training conducted by such holder and to determine compliance with the relevant requirements prescribed in this subpart, and to ensure that— |
| (a) | record is kept of each quality control review of the holder of the approval; |
| (b) | record is kept of each person who conducts the specified aviation security training, including particulars of the competence assessments and experience of each such person; |
| (c) | record is kept of each student being trained or assessed by the holder of the approval, including particulars of enrolment, attendance, modules, instructor comments and practical sessions and assessments of each such student; |
| (d) | copies are kept on site of assessment scripts, students evaluation of each such student; |
| (e) | all records are legible; and |
| (e) | all records are kept for a period of at least five years calculated from the date of the last entry made in such records. |